3.2. Invitation Management
Send personalized email invitations, customize the template, and track RSVP responses.
1
Email template & dynamic variables
Customize the invitation template and use dynamic variables to auto-fill recipient details.
| Component | Short description |
|---|---|
| Dynamic placeholders | Auto-filled tags at send time: {{fullName}}, {{orgName}}, {{eventName}}, {{eventDate}}, {{eventLocation}}, {{inviteLink}} (confirmation link). |
| Language & subject | Language dropdown (e.g. EN, VI) and an email subject line input. |
| Email content body | A rich text editor for styling and formatting the invitation. |
| Choose from template | The Select from Template button loads pre-designed email templates. |
| Save button | Click the green Save button (bottom right) to save template changes. |
2
Dispatch form & invitation tracking
Enter recipients, dispatch invitations, and track their RSVP status.
| Component | Short description |
|---|---|
| Recipient email list | A textarea for guest emails (one per line or comma-separated). |
| Attach registration form | Check ☑ Attach registration form to require details when the invite is accepted. |
| Send invitations button | Click the green Send Invitations button to dispatch the emails. |
| Status filter | Filter by status: All, Sent, Accepted, Declined, Expired. |
| Invitation actions | Click Resend to re-dispatch, or ✕ to revoke the invitation. |